Welfare Management System for Non-Profit Organisation

State Welfare and Educational Society (SWAES) Kalah is a non-profit organisation managing multiple welfare assistance programmes, covering education fees, medical aid, marriage support, goods distribution, and more. Before this system, all of this was managed manually: paper records, spreadsheets, and no reliable way to track donor contributions against actual disbursements or produce an accurate balance sheet at the end of each month.

The organisation needed a web-based management system their administrators could operate without technical knowledge, a single place to handle incoming welfare applications, record donations, log financial transactions, and generate the reports their leadership needed to make decisions and maintain accountability to their donors.

The entire CMS is built on Filament, not just the admin panel. Each welfare application type is a dedicated Filament resource with its own form, table, and infolist. This keeps the code for each module isolated and independently maintainable, and means adding a new assistance type in the future is a matter of adding one resource class rather than modifying shared code.

Monthly balance sheets are derived entirely from the transaction table rather than stored as separate records. A query groups transactions by month, computes the opening balance by summing all prior transactions, then calculates income, expenses, and closing balance for the requested period. This means historical balance sheets are always consistent with the underlying transaction data — there is no separate record to fall out of sync.

Each of the seven assistance types (fee, medical, marriage, goods, expenses, uniform, books) has different fields relevant to that type of application. Rather than a single generic application form with many optional fields, each type has its own form schema and database table. This keeps data clean and makes each module straightforward for non-technical administrators to use.